1. Program options

Enjoy permanent free access to the .pdf presentations (on www.iaria.org) and/or pre-recorded videos along with their corresponding papers' content (at www.thinkmind.org).

The logistics organize on-site meetings based on the confirmation received from the potential attendees.

The event is fully hybrid: on-site (available), remote .pdf slide presentations (mandatory), remote prerecorded videos  (optional, suitable), and 'live' (optional)(suitable for: Keynotes, Tutorials, Special Tracks, Panels)
Note:  'live' might be challenging for attendants due to time zone constraints, speakers unforeseen availability (prerecorded videos is a back-up),  and network communications reliability.

For LIVE presentations, access credentials are sent via emails to the program committee members, authors and all registered attendees.

EVERYBODY will have access to all LIVE presentations (the access credentials are sent via email, in a close environment, i.e., TPC, Authors, Guests)

2. Standard presentation materials

These materials are required regardless of the option for participation.

For preparing the mandatory/optional items please see https://www.iaria.org/presentationformat.html

(mandatory) .pdf presentation slides (see: link for a sample)

and

(optional, suitable) a prerecorded video (see link above)

Please see a program already done: https://www.iaria.org/conferences2020/ProgramCOGNITIVE20.html

Each contributor will be timely invited to provide the above materials.
Please email them with the email subject: slides - event acronym/#paper ID (e.g., "slides -ACHI/#28040)

3. On-site participation

Event contributors and registered attendees are asked via emails to express the option for attendance.

The logistics organize on-site meetings based on the confirmation received from the potential attendees.

A special dedicated program will be built for those attending on-site; the hotels are complying to the WHO and local governmental rules.

On-site services are guaranteed; those on-site might record their on-site presentations that will be posted on the public program;

See an example at https://www.iaria.org/conferences2020/ProgramCYBER20.html

The Cyber Microbiome and the Cyber Meta-reality
Joshua Sipper
- presentation slides / video / full article in Thinkmind Digital Library / recorded live presentation On-site photos will be posted.

4. LIVE, Tutorial speaker, Keynote speaker, Panel Chairs, Special tracks Chairs

The Speakers and Chairs decide and set a LIVE using the tools they already use for classes. For this, the speakers/chairs set and email the following to steve@iaria.org.
Date: <any>
Time: <any> (very early (Europe time) covers Asia/Pacific, afternoon (Europe time) covers South America and North America)
Tool/URL: <link, tool, procedure> (avoid special applications, new installation, special computer setting of the guests)
Credentials: (password, code, ... )

example: see on the same site:  https://www.iaria.org/conferences2020/ProgramCOGNITIVE20.html
Cybersecurity Education
LIVE Zoom Presentation
Date: Monday Oct 26, 2020; Time 04:00 PM (Helsinki Time)
https://arcada.zoom.us/j/68010579316?pwd=djhMRnVqK0R5akZOaUNDdVFtRGFSUT09
Meeting ID: 680 1057 9316

> Credentials: will be sent via email to everyone
The credentials are not publicly posted, but they will be sent to all the TPC and participants by the logistics; the Chair/Speaker might email them to their trustee.

5. LIVE, author, regular paper

Event contributors and registered attendees are invited via emails to express the option for attendance.

For authors from the regular track, there is an option to present LIVE and here are the requirements:

If an author intends to present 'live' a paper, both .pdf presentation slides and the prerecorded video (unlisted YouTube) are mandatory.
The prerecorded video must be recorded by the same presenter who delivers 'live'; the prerecorded video will be posted on the program site and is kept as a back-up, if intermittent communications unexpectedly occur during the scheduled slot. 
All 'live' presentations will be scheduled on a dedicated day, at a convenient European time slot [3:00pm-6:00pm], which will cover at least one more timezone (North America and South America), and European early morning time [7:00am-10:00am], which will also cover Asia/Pacific areas.

The needed information (Day, Time, Tool, Credentials) will be sent by the logistics to the speakers and potential attendees (authors, TPC members).

6. Materials to be prepared by the Chairs of the Special Tracks

The Chairs should prepare: an Introduction and an Editorial

Both the Introductions and the Editorial will be publicly posted (you can refer to them, post-event).

a) On the Introduction; 6-8 slides with the salients points;
1st slide: Title/ your affiliation, email addresses, logos (your university's, IARIA's: https://www.iaria.org/images/_iaria/logo.png)
2nd slide: Photos (optional) and very short CVs of the Chair
3rd... 7rh-8th- : Content
The last one: Projection on future challenges

b) On the Editorial
> Make it as a stand alone short-paper (Abstract, Introduction on the topic, state of the art, CORE, challenges)
> In the CORE section discuss each of the contributing papers (0.5-1 column each)
> Have a Conclusion
> For References, list track papers (no pp. ) + others you used in the Introduction/State of the art.
> Use the same template used for the contribution

Please see two samples of the past special tracks, only as a guidance only.

https://www.iaria.org/conferences2017/filesADAPTIVE17/MAAPL_ADAPTIVE17.pdf

https://www.iaria.org/conferences2017/filesPATTERNS17/PATTOLOGY_PATTERNS17.pdf

For example of posting:

See: https://www.iaria.org/conferences2020/ProgramICAS20.html

ICAS 4 / VLRA: Vision and Learning for Robotic Applications
Chair and Coordinator: Dr. Timothy Patten, Automation and Control Institute, TU Wien, Austria
Co-Chair: Dr. Geraldo Silveira, Division of Robotics and Computer Vision, CTI, Brazil

Introduction
Timothy Patten, Geraldo Silveira
- presentation slides / editorial