Instructions

How to submit a paper

Paper submission is handled electronically by the IARIA site. In order to submit a paper you must follow the steps

Go the conference page
Click on “Submit a Paper”
Fill out the "submission form"; a paper number as well as access information will be sent to you in a notification email.
Use the link from the email to access your paper's record; then use the “Upload” link to select and upload the file with your paper.
Please fill out the information on all the co-authors
Please use e-mail addresses that represent your affiliations, as opposed to @gmail, @ieee, @acm, etc, e-mail accounts.
When a problem must be reported, please send details on the facts, to help the logistics team support you.

Note that registering a submission and uploading a submission are two distinct steps.

Keep the original paper submission sent for review stable; the original submission must not exceed the length of the final version by too much. This will help our TPC members provide comments on the exact material to be published.

In any e-mail exchange with the organizers, please include the following items in the email subject: (i) conference name and the(ii) paper number.

Selection process

Submissions are peer reviewed by 3 members of the technical program committee (TPC). When only 2 reviews are available, a IARIA expert ‘task force member’ provides a third review. TPC consists of international experts who are leading researchers in the field, working in academia and industry.

A TPC e-meeting will be held to validate the accepted papers. The acceptance is based on the reviews and the quality of the submissions. There is no target for the acceptance rate; practically excellent papers are accepted. On average, the acceptance rate after the first revision varies from 27% to 36%, depending on the conference and workshop; the percentage may drop a little after the second revision.

Accepted papers are in two categories: (i) with minor revision, and (ii) with special request for revisions. Accepted papers with special request for revisions are submitted to a second round of revisions. Papers originally accepted may be rejected if the special requirements are not satisfied.

Papers with very valuable ideas, but in much need of presentation improvements, are given special attention; a TPC member from the IARIA “task force” will be coaching the authors to improve the paper. The final version is again revised by a IARIA member to validate the quality.

Accepted and rejected papers are acknowledged; reviews are sent to the authors in both cases.

Camera ready formatting guidelines

Camera ready papers are handled by the IEEE production editors and their contractors. Every conference has a link to a document on how to prepare your document for publication. The link is under "Manuscript Preparation". Please follow the steps indicated in that document:

Open an account using the conference code at that link
Reformat and validate the format of the camera ready
Send the copyright transfer form to the fax number indicated.

Authors should prepare an Adobe Acrobat PDF version of their paper. Papers must be in English and with standard length of 6 pages, double column, in IEEE conference format (US Letter size, 8.5 x 11 inches) including text, figures and references.

Extra pages at additional costs are possible, as mentioned in the registration form of each conference.

Manuscript preparation details contain information on the paper formatting guidlines. Please follow these guidelines for the paper version to be uploaded on the publication site. The manuscript preparations are available from the specific conference page after the notifications are sent out.

A good reference site to help preparing with your paper is the formatting rules. Latex templates are also available.

Registration

An accepted paper must be registered, following the registration form posted on the conference site. IARIA registration is “per paper”, this means that each accepted paper must be registered on a separate registration form. If many authors of the same paper intend to attend the conference, a registration is needed for each attending author.

The logistics work and conference services are offered by IARIA via many contracts and the registration fees covers these costs only.

The registration form contains several categories academic/industrial, IEEE member/EEE non-member. Students and professors are in the “academic” option.

When registering, please fill out all the required fields; the use of a text editor is suggested. The registration form must be hand signed in order to be processed. Only after the payment transaction succeeds is a paper considered registered.

When paying via the “wire transfer”, make sure the paper ID and the name of the contact author is listed properly on the transfer form at your bank. This is the only way that the sender can be properly identified.

Indexing

The papers published by IARIA conferences in CD proceedings are also published online through IEEE Xplore Digital Library. Additionally, the papers are indexed with the major indexes.

The relevant text provided by IEEE Computer Society Press on this topic follows:

"Conference Publications published by the IEEE Computer Society's Conference Publishing Services (CPS) are professionally indexed through INSPEC. Produced by the IEE, INSPEC is the leading English-language bibliographic information service providing access to the world's scientific and technical literature in physics, electrical engineering, electronics, communications, control engineering, computers and computing, and information technology. If interested, you can learn more about INSPEC at: http://www.iee.org.uk/publish/inspec/.

All CPS conference publications are also indexed in the ISI's Index to Scientific and Technical Proceedings, ISTP/ISI Proceedings, and Current Contents on Diskette (ISI Thomson http://www.isinet.com/) as well as EI's Engineering Information Index, Compendex, (Elsevier http://www.ei.org/). Some conference publications may also be indexed into specialized indexing services based on their content topic.

IEEE is also working with ISI Thomson on a new project, hopefully to be launched in 2007, whereby serial Conference Publications will be indexed in a citiation index, similar to SCI, for conference publications rather than journals. This is still in the early phase of discussions with ISI but IEEE and CPS is hopeful that we can work together to move this project forward. Serial publications normally are defined as those publications that are held consistently for more than three years and whose publication title has not changed over a similar time frame."

For more information on the indexing services of IEEE Computer Society, visit the Conference Publishing Services page.

Withdrawal and Plagiarism policy

IARIA encourages young researches, professors, and engineers to submit new idea papers, practical results, lessons learnt, as well as any substantial contributions to the scientific community.

We strongly advise that the papers be carefully edited to improve the legibility of the text. The length of the originally submitted papers must not vary too much from the camera ready version.

While withdrawing a paper may happen in a limited number of cases, we support the fairness of the submission. Please take note of the following with respect to paper submissions:

(i) A submission SHOULT NOT be intended to get reviews from the TPC for the sole purpose of improving on the quality of the paper. A submission implies that the author intends to ultimately register the paper upon a favourable response from the organizers. IARIA doesn’t encourage withdrawals after the paper is accepted.

(ii) Once submitted, a contribution should not be resubmitted to another event before a conformation of acceptance or rejection. As e-mail may fail, it is the responsibility of the authors to ensure there is no double submission based on an assumption that the paper was rejected, but the e-mail failed to be received. IARIA doesn’t support double submissions. Once a paper is submitted elsewhere, and no decision was clearly received, don’t submit the same paper to IARIA conferences.

(iii) Small amounts of already published material are allowed in any submission, under the condition that the source be clearly identified. If the reference is missing [quotes and citation], and the paper is published, the publishing authors must write a letter of apology to the original author. If the paper is not published, the review process must enforce the authors to make this reference; publication process continues only after the text was properly corrected.

(iv) IARIA fully follows ACM and IEEE plagiarism polices and cooperates with ACM and IEEE to enforce them.

If plagiarism is discovered during the review process, the paper is automatically rejected; the author must explain the cause and write a letter of apology to the original author.

If plagiarism is discovered after the paper is published, the following rules apply.

For ACM Plagiarism policy, see: “Plagiarism on the rise”, Ronald F. Boivert, Mary Jane Irwin, Communications of the ACM, June 2006, Volume 49, Number 6, pp.23-24.

As per the authors of the article mentioned above “the verbatim copying, near-verbatim copying, or purposely paraphrasing portions of another author’s’ paper” is plagiarism.

IARIA endorses and applies the levels of offense, investigation and penalties set by the ACM Code of Ethics.

Litigations must be properly followed; the offending authors must apologize to the offended authors. IARIA will inform the authors’ organization about the plagiarism facts. If subsequent offenses occur, the author is banned from publishing in IARIA conferences. This rule is 100% enforced.

For any additional inquiry, send an e-mail to conf@iaria.org.



	How to submit a paper Paper submission is handled electronically by the IARIA site. In order to submit a paper you must follow the steps Go the conference page Click on “Submit a Paper” Fill out the "submission form"; a paper number as well as access information will be sent to you in a notification email. Use the link from the email to access your paper's record; then use the “Upload” link to select and upload the file with your paper. Please fill out the information on all the co-authors Please use e-mail addresses that represent your affiliations, as opposed to @gmail, @ieee, @acm, etc, e-mail accounts. When a problem must be reported, please send details on the facts, to help the logistics team support you. Note that registering a submission and uploading a submission are two distinct steps. Keep the original paper submission sent for review stable; the original submission must not exceed the length of the final version by too much. This will help our TPC members provide comments on the exact material to be published. In any e-mail exchange with the organizers, please include the following items in the email subject: (i) conference name and the(ii) paper number. Selection process Submissions are peer reviewed by 3 members of the technical program committee (TPC). When only 2 reviews are available, a IARIA expert ‘task force member’ provides a third review. TPC consists of international experts who are leading researchers in the field, working in academia and industry. A TPC e-meeting will be held to validate the accepted papers. The acceptance is based on the reviews and the quality of the submissions. There is no target for the acceptance rate; practically excellent papers are accepted. On average, the acceptance rate after the first revision varies from 27% to 36%, depending on the conference and workshop; the percentage may drop a little after the second revision. Accepted papers are in two categories: (i) with minor revision, and (ii) with special request for revisions. Accepted papers with special request for revisions are submitted to a second round of revisions. Papers originally accepted may be rejected if the special requirements are not satisfied. Papers with very valuable ideas, but in much need of presentation improvements, are given special attention; a TPC member from the IARIA “task force” will be coaching the authors to improve the paper. The final version is again revised by a IARIA member to validate the quality. Accepted and rejected papers are acknowledged; reviews are sent to the authors in both cases. Camera ready formatting guidelines Camera ready papers are handled by the IEEE production editors and their contractors. Every conference has a link to a document on how to prepare your document for publication. The link is under "Manuscript Preparation". Please follow the steps indicated in that document: Open an account using the conference code at that link Reformat and validate the format of the camera ready Send the copyright transfer form to the fax number indicated. Authors should prepare an Adobe Acrobat PDF version of their paper. Papers must be in English and with standard length of 6 pages, double column, in IEEE conference format (US Letter size, 8.5 x 11 inches) including text, figures and references. Extra pages at additional costs are possible, as mentioned in the registration form of each conference. Manuscript preparation details contain information on the paper formatting guidlines. Please follow these guidelines for the paper version to be uploaded on the publication site. The manuscript preparations are available from the specific conference page after the notifications are sent out. A good reference site to help preparing with your paper is the formatting rules. Latex templates are also available. Registration An accepted paper must be registered, following the registration form posted on the conference site. IARIA registration is “per paper”, this means that each accepted paper must be registered on a separate registration form. If many authors of the same paper intend to attend the conference, a registration is needed for each attending author. The logistics work and conference services are offered by IARIA via many contracts and the registration fees covers these costs only. The registration form contains several categories academic/industrial, IEEE member/EEE non-member. Students and professors are in the “academic” option. When registering, please fill out all the required fields; the use of a text editor is suggested. The registration form must be hand signed in order to be processed. Only after the payment transaction succeeds is a paper considered registered. When paying via the “wire transfer”, make sure the paper ID and the name of the contact author is listed properly on the transfer form at your bank. This is the only way that the sender can be properly identified. Indexing The papers published by IARIA conferences in CD proceedings are also published online through IEEE Xplore Digital Library. Additionally, the papers are indexed with the major indexes. The relevant text provided by IEEE Computer Society Press on this topic follows: "Conference Publications published by the IEEE Computer Society's Conference Publishing Services (CPS) are professionally indexed through INSPEC. Produced by the IEE, INSPEC is the leading English-language bibliographic information service providing access to the world's scientific and technical literature in physics, electrical engineering, electronics, communications, control engineering, computers and computing, and information technology. If interested, you can learn more about INSPEC at: http://www.iee.org.uk/publish/inspec/. All CPS conference publications are also indexed in the ISI's Index to Scientific and Technical Proceedings, ISTP/ISI Proceedings, and Current Contents on Diskette (ISI Thomson http://www.isinet.com/) as well as EI's Engineering Information Index, Compendex, (Elsevier http://www.ei.org/). Some conference publications may also be indexed into specialized indexing services based on their content topic. IEEE is also working with ISI Thomson on a new project, hopefully to be launched in 2007, whereby serial Conference Publications will be indexed in a citiation index, similar to SCI, for conference publications rather than journals. This is still in the early phase of discussions with ISI but IEEE and CPS is hopeful that we can work together to move this project forward. Serial publications normally are defined as those publications that are held consistently for more than three years and whose publication title has not changed over a similar time frame." For more information on the indexing services of IEEE Computer Society, visit the Conference Publishing Services page. Withdrawal and Plagiarism policy IARIA encourages young researches, professors, and engineers to submit new idea papers, practical results, lessons learnt, as well as any substantial contributions to the scientific community. We strongly advise that the papers be carefully edited to improve the legibility of the text. The length of the originally submitted papers must not vary too much from the camera ready version. While withdrawing a paper may happen in a limited number of cases, we support the fairness of the submission. Please take note of the following with respect to paper submissions: (i) A submission SHOULT NOT be intended to get reviews from the TPC for the sole purpose of improving on the quality of the paper. A submission implies that the author intends to ultimately register the paper upon a favourable response from the organizers. IARIA doesn’t encourage withdrawals after the paper is accepted. (ii) Once submitted, a contribution should not be resubmitted to another event before a conformation of acceptance or rejection. As e-mail may fail, it is the responsibility of the authors to ensure there is no double submission based on an assumption that the paper was rejected, but the e-mail failed to be received. IARIA doesn’t support double submissions. Once a paper is submitted elsewhere, and no decision was clearly received, don’t submit the same paper to IARIA conferences. (iii) Small amounts of already published material are allowed in any submission, under the condition that the source be clearly identified. If the reference is missing [quotes and citation], and the paper is published, the publishing authors must write a letter of apology to the original author. If the paper is not published, the review process must enforce the authors to make this reference; publication process continues only after the text was properly corrected. (iv) IARIA fully follows ACM and IEEE plagiarism polices and cooperates with ACM and IEEE to enforce them. If plagiarism is discovered during the review process, the paper is automatically rejected; the author must explain the cause and write a letter of apology to the original author. If plagiarism is discovered after the paper is published, the following rules apply. For ACM Plagiarism policy, see: “Plagiarism on the rise”, Ronald F. Boivert, Mary Jane Irwin, Communications of the ACM, June 2006, Volume 49, Number 6, pp.23-24. As per the authors of the article mentioned above “the verbatim copying, near-verbatim copying, or purposely paraphrasing portions of another author’s’ paper” is plagiarism. IARIA endorses and applies the levels of offense, investigation and penalties set by the ACM Code of Ethics. Litigations must be properly followed; the offending authors must apologize to the offended authors. IARIA will inform the authors’ organization about the plagiarism facts. If subsequent offenses occur, the author is banned from publishing in IARIA conferences. This rule is 100% enforced. For any additional inquiry, send an e-mail to conf@iaria.org.